Tag Archives: Preparation

Inclement Weather: Employee and Business Safety Planning

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Photo of a man wearing a hat and parka, sitting at a desk in a snowstorm.One of my favorite short courses in the AIM curriculum is Business Continuity and Disaster Recovery Planning, which covers the steps necessary to protect yourself and your business from potential outages due to natural or technological disasters. I have previously written about the necessities of such planning. With the official start of winter just weeks away, I want to highlight safety planning for weather hazards that may not throw your business into disarray but could certainly provide a temporary hazard for employees. The good news is that there are ways to mitigate such disruptions and keep workers safe.

Plan Ahead and Prepare

Here in the Pacific Northwest winter flooding is always a possibility and we do get occasional snow and ice storms. A couple of years ago a river that had breached its banks and was flowing across the road blocked one access road to my home. While this was a minor inconvenience for me, think about how this might affect employees trying to get to or home from work. A recent Business Journal article highlighted a basic weather office safety plan that included documenting inclement weather scenarios. How would your business answer these questions:

  • If a storm prevented at least half of our employees from coming to work, could we still operate?
  • Do we have a way to notify employees to stay home in the event of an emergency?
  • How do we determine what constitutes a hazard that would limit or shut down the business?
  • What if a weather event strikes while employees are at work and they cannot get home? Do we have a plan for temporary housing, even for one night?
  • How many employees have the ability to work from home and can they effectively do so?

While continuing business operations is important, it is even more important to protect the safety of employees.

The Best Laid Plans

The key to effective employee safety is planning and communications. If you are making plans to deal with bad weather it is best to do it in the heat of the summer, well before any snow, ice, or rain. As part of the safety/communications plans consider:

  • At what point will we decide to shut down the business?
  • How will we communicate that to employees?
  • Does everyone know our method of communication?
  • How can we help employees develop their own safety plan?
  • Do we have supplies on hand to take care of employees temporarily?
  • Can technology help us operate without asking employees to travel?

This takes input and coordination from several departments including HR, information technology, and communications. We may take it for granted that someone is thinking and planning for this, but often no one does. Make sure a safety plan and structures are in place and then rehearse that plan at least once a year. A plan buried deep in a notebook or file is the same as no plan at all.

Thoughts

I think it has become a cliché to say that employees are the most important asset, but it is definitely true. Without workers business stops, so it is prudent to think of employees first. Does your business have a safety plan? Do you have a personal plan for you and your family?

Author Kelly BrownAbout Kelly Brown

Kelly Brown is an IT professional and assistant professor of practice for the UO Applied Information Management Master’s Degree Program. He writes about IT and business topics that keep him up at night.

All In The Preparation

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Photograph of hiking and camping equipment.Last week I went backpacking in the high Cascades of Washington state. As I hiked I thought about the preparations I made to get to this beautiful place and how they helped me enjoy the moment. I had prepared physically and mentally and I had brought the right gear. At the end of the day, however, I realized that I brought too much food and my legs were very tired by the time I got back to the trailhead. In one instance I prepared too much and in another I did not prepare enough. In this post I will focus on the value of proper preparation for everyday activities and for life.

On The Run

A number of years ago I ran the Portland Marathon for the first time. I prepared by running smaller distances such as five and ten kilometers but I did not know how long a marathon would take. I had a goal of finishing in four hours or less. I came in at four hours and twenty minutes. In contrast, world-class athletes run it in two hours and fifteen minutes. In other words, they had finished, gone home, eaten lunch and taken a nap by the time I finished. I ran it again the next year just to see if I could meet my original goal. That year I came in at four hours and ten minutes and that is the last time I ran marathon. While I was prepared to finish the race I was not committed enough to put in the preparation necessary to meet my goal.

Business Continuity

In our Business Continuity and Disaster Recovery Planning short course we talk a lot about preparing for a possible business interruption or disaster. Each business needs to understand their tolerance for risk and how prepared they need to be. A hospital, for example, needs to be prepared for any risk since lives might be in danger in a disaster. By contrast, a taco stand only risks losing a small amount of revenue in the event of a disruption so the continuity preparation is not as great. There are different levels of preparation and it is important to understand what level is needed in various scenarios.

For Life

One of the goals of the AIM program is to prepare students to meet the challenges of tomorrow, next year, and for life. Our curriculum is broad, but also deep in areas in which students need experience to perform their daily tasks and work with others to accomplish their goals. AIM students are preparing now for future challenges and opportunities.

Thoughts

In reflecting on these ideas I have come to realize that there are degrees of preparation and I need to understand how much is needed and how much I am willing to invest. Sometimes I prepare too little and expect a different outcome and sometimes I prepare too much and end up having to carry a heavier pack. Are you prepared enough for opportunities coming your way? Is there anything more you need to add to make sure you are ready? Let me know your thoughts.

Author Kelly BrownAbout Kelly Brown

Kelly Brown is an IT professional and assistant professor of practice for the UO Applied Information Management Master’s Degree Program. He writes about IT and business topics that keep him up at night.

The Power of Continuing Education

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Computer keyboard with Continuing Education keyMy life has been heavily influenced by continuing education. I forgot to go to college at eighteen like everyone else (OK, it was a conscious choice) but still managed to land a good job early on in the high tech industry. It didn’t take me long to realize that I really did need more education in order to not only remain in my position but also to advance. For a number of years I worked full time while pursuing an undergraduate and and then a graduate degree. In the process, I came to appreciate the value of an ongoing education and made a commitment to myself to continue studying beyond my degrees.

The Next Big Thing

I think that we all need to be ready for the next big thing. The only problem is that we don’t always know what the next big thing is. So, how do you prepare when you don’t know what is coming? This is the power of continuing education. Not only does learning improve your ability to better see into the future but it can also prepare for it. In our fast-paced world, it is not easy to keep up on trends or technologies that can and will benefit our business, but keep up we must.

Courses

When was the last time that you took a class to sharpen your skills or to learn a new skill? In addition to academic studies, over the years I have taken courses in cooking, baking, welding, basket weaving, guitar, and scuba diving, among other things. They were all relaxing in that they did not relate to my career in any way, but they also taught me a new skill and sharpened my learning abilities.

Do you need to pick up a certification to be current in your job and in your career? There are classes, both onsite and online that can help you learn that new skill. Perhaps you are thinking of starting a new degree program? That takes a big commitment in terms of time and resources but can open doors that were previously closed to you. If you’re on the threshold, I would encourage you to jump in. It can be a very rewarding experience and lead to future possibilities you had never considered.

Reading

How often do you pick up a book or an e-book? When was the last time you read one? I always have a current book that I am reading, either in preparation for a course or something tied to my other interests. I have always enjoyed reading and I count on the ideas that I glean from this activity to keep me mentally awake and sharpen my critical thinking skills. Be it career-related material or in another field of interest, it is an excellent form of continuous education. If you dropped the habit of reading after your formal education, you should pick up a book and try it again. You will be surprised what you will learn.

Audio

I am in the process of re-listening to a lecture series called “The Great Ideas of Philosophy.” I occasionally get distracted, especially while driving, and I need to listen multiple times. I am fascinated by the history of philosophy and how each set of ideas builds on the thoughts that came before. I can sometimes see and recognize threads of previous thinkers in today’s modern philosophies. I have even thought of pursuing a degree in philosophy so that I can discover that one critical thought that preceded all the others. Although philosophy is a hobby, listening to the lectures helps keep me sharp and open to ideas and new ways of thinking.

Teaching

Do you have a skill that you are willing to teach others? Teaching is a great way to keep learning. In order to teach, you need to make sure you know your topic and continually stay on top of your skills. Plus, the teacher can often learn something from the students. If you are open to new ideas, those inspirations can come when you are not expecting them. If you have the opportunity to teach a skill, even on a volunteer basis, do it. It can be very rewarding and a good way to polish your subject and teaching skills. Two for one!

Thoughts

What do you do to stay current and learn or practice skills? Give me some feedback and inspire me to learn even more.

Author Kelly BrownAbout Kelly Brown

Kelly Brown is an IT professional, adjunct faculty for the University of Oregon, and academic director of the UO Applied Information Management Master’s Degree Program. He writes about IT and business topics that keep him up at night.